COVID-SAFE PLAN – AIKIKAI QUEENSLAND
As regards the current Covid-19 pandemic, Aikikai Queensland Dojos, as part of Aiki Kai
Australia, takes its obligations very seriously to monitor and address the current situation,
both as regards medical, legal and organisational aspects, and so we are putting in place
measures to address organisational, legal and moral responsibilities to manage the risks
involved. This will reﬂect all relevant guidelines issued by the Federal Government and the
Queensland Government. While seeking the resumption of “normal” training at the earliest
possible opportunity, the decision to resume full training will always be subject to the best
advice obtainable as to the circumstances under which this can safely occur. Accordingly
Aikido Queensland will have a staged return to training, where contact training is permitted,
so as to minimise the risk of transmission, in accordance with guidelines issued by Aiki Kai
In accordance with the recommendations set out by Sport Australia in its Return to Sport
toolkit (https://www.sportaus.gov.au/return-to-sport) Aiki Kai Australia has prepared this Sport
Speciﬁc Covid-19 Safety Plan.
Aikido Queenland Dojos will comply with that plan and in accordance with all guidelines
issued by the Queensland Government as to return to Sport. Individual Aikikai Queensland
Dojos will also comply with any other requirements speciﬁc to dojo locations / landlord
requirements of usage.
Thus each Aikido Queensland dojos will, pursuant to this plan:
☐ Keep up to date with any Queensland Government informa7on regarding sport, ﬁtness and
recreation via the Return to Play website.
☐ Read/complete the Safe Work Australia COVID resource kit to the industry
☐ abide by the speciﬁc restrictions outlined in the Queensland Government roadmap regarding the
number of people, the type of activity and travel allowed.
☐ Keep up to date with any information and act in accordance with the guidance available from Aiki
Kai Queensland and Aiki Kai Australia.
☐ Check with the Landlord of the premise being used as to any procedures and requirements
applicable for the return of Aikido to its training venue.
☐ Check with our insurer(s) or insurance broker and conﬁrm coverage inclusions and exclusions, and
clarify if there are any speciﬁc exclusions caused by COVID-19, if any conditions apply to our policies,
if any speciﬁc approvals/consents are required and whether return to sport plans can be noted
against relevant policies. ☐ Update Risk Management processes in line with the approved Industry Plan and ensure records
are kept up to date.
Workforce and training
☐ Review the Roadmap for easing Restrictions Framework for COVID Safe Businesses to ensure that
Workplace Health and Safety requirements are been met, and obtain supporting information for the
☐ Consult with volunteers on COVID-19 measures and provide adequate information and education,
including changes to tasks and practices and appropriate cleaning and disinfection practices.
☐ Provide personal protective equipment (PPE) where necessary and in accordance with the
relevant State and National guidelines and consulting the Workplace Health and Safety Queensland
☐ Ensure completion of any required training – including any that is mandated by the Queensland
☐ Postpone or cancel non-essential face-to-face gatherings, meeting and staﬀ training. Consider
teleconferencing/online meeting capabilities.
☐ Implement measures to maximise the distancing between volunteers and participants to the
extent it is safe and practical. Review tasks and processes that usually require close interaction and
identify ways to modify these to increase physical distancing.
☐ Modify processes to limit volunteers having to be in close contact, as much as possible. For
example: assign volunteers to speciﬁc areas to minimise the need to go into other spaces.
☐ Established sports medicine/ﬁrst aid protocols that limit exposure by reference to Sports Medicine
Australia SMA Support during COVID-19.
☐Ensure any psychosocial risks are managed with processes implemented to manage stress from
COVID-19 as outlined in the Workplace Health and Safety Queensland guide.
☐ Update or develop communication plan with existing channels such as email, text message, and
social media to share timely and accurate information with internal and external stakeholder groups.
☐ Ensure volunteers have been informed and trained about the conditions/restrictions of re-starting
☐ Ensure participants, parents and carers have been informed about the conditions/restrictions of
restarting the sport and recreation activities, for example:
• one parent/carer drop oﬀ – pick up
• change of activities (non-contact, group sizes, etc) • changes of venue/facility practices (hand washing, equipment access, allocated areas).
☐ Ensure decision making and implementation of decisions is clear within our club in the lead up to
and during the return to activity.
☐ Ensure everyone within our club (including instructors and volunteers) understands their role.
☐ The instructor for the time being is nominated as COVID Safety Coordinator or Bio-hazard Oﬃcer
to oversee delivery of our return to activity plan.
☐ The ﬁnancial costs of COVID measures and the return to activity have been assessed and are being
communicated to our club.
☐ Adjustments are being made to budgets as necessary for COVID-19 measures and costs.
☐ Checks are being made as to any applicable Federal or Queensland Government supports such as
grants and subsidies which can then be applied for.
☐ Once all ﬁnancial eﬀects are quantified, any ﬁnancial changes (registration/usage/membership
fees etc.) are to be communicated to club members.
Legal and compliance
☐ Constant checks are being made to ensure our club is across all relevant legislation and
requirements applicable to return to activity.
☐Ensure any necessary consents and approvals to resume sport have been received.
☐ signs will be placed at entry points to instruct participants and visitors not to enter the venue/
facility if they are unwell or have COVID-19 symptoms. The sign should state that our club has the
right to refuse service and will insist that anyone with these symptoms leaves the premises.
☐ Where-ever this is possible, signage will be placed to communicate separate entry and exit points
(drop oﬀ/point up points) and separate participation space areas to minimise contact and maintain
the required physical distancing.
☐ Implementation of measures will take place to restrict numbers on the premises, ensuring these
comply with the Industry COVID Safe Plan or the current stage of the road-map.
☐ Where applicable, ensure physical distancing by placing ﬂoor or wall markings or signs to identify
1.5 metres distance between persons for queues and waiting areas. ☐ Consider using physical barriers (where practical) in high volume interaction areas to promote
☐ Remove seating or space seating at least 1.5 metres apart. Mark railings or ground to encourage
appropriate distancing and BYO seat measure).
☐ Provide contactless payments or ordering and payment online.
Keeping people healthy
☐ Promote and encourage all participants, volunteers, workers and visitors to sign up to the COVID
☐ Maintain a record of people in attendance for the activity, for a period of at least 56 days so as to
have accurate records in the event of an outbreak. ( Refer to Attendance sheet attached for example
record keeping )
☐ Consider what system is needed to record, store and if required share data (subject to privacy
☐ Avoid changing participants between groups to ensure no intermingling.
☐ Promote BYO water bottle to limit communal water bubbler/tap use.
☐ Set up hand washing/sanitising stations and practices for participants to easily wash hands before
and after (and during if required) their activity.
☐ Direct participants, volunteers, workers and visitors to stay at home if they are sick, and to go
home if they become unwell.
☐ Put signs and posters up to remind people of the risk of COVID-19.
☐ Consider the requirements of vulnerable groups (i.e. people with disabilities, Indigenous people,
elderly), and advise them about considering not attending.
☐ Know the protocols for notifying health authorities of issues or suspected COVID-19 cases.
Hygiene and cleaning
☐ Assess supply needs (including sanitation, cleaning and PPE) and explore options for sourcing
additional supplies required.
☐ Instruct everyone to practise good hygiene by frequently cleaning their hands, and that hand
washing should take at least 20 to 30 seconds, by washing the whole of each hand, covering all areas
with soap before washing with water.
☐ Instruct participants to practise good hygiene including no touching of eyes, nose or mouth and no
spiting or clearing nasal/respiratory secretion during ascendance.
☐ Implement measures to limit contact with between participants including eliminating handshakes,
high ﬁves and any other contact, except as allowed under current Government regulations.
☐ Provide directions to hand washing facilities including clean running water, liquid soap, paper
towels. If hand washing facilities are not readily available, provide an appropriate alcohol-based hand
☐ Reduce the sharing of equipment and establish cleaning protocols or restrict or eliminate use of
☐ Close or limit use of communal facilities such as change-rooms, showers, gyms, locker rooms and
ensure there is the appropriate number of people according to the restriction stages.
☐ Implement cleaning protocols for communal facilities, where applicable.
☐ Clean frequently touched areas and surfaces at least hourly with detergent or disinfectant..
☐ Consider any necessary changes to the administration of ﬁrst aid and communicate to necessary
Review and monitor
☐ Regularly reviews to take place of our systems of operation to ensure they are consistent with
current directions and advice provided by health authorities.